How do I plan a group stay at Mashpi Lodge?

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Mashpi Evening Exterior

Embarking on a group journey to Mashpi Lodge offers an unparalleled opportunity to connect with nature and each other in one of the most biodiverse sanctuaries on the planet. Nestled in the heart of Ecuador’s majestic rain and cloud forests, this eco-luxury Lodge promises an immersive experience that bundles unforgettable adventure, plush relaxation, and insightful learning.

There’s no better way to enjoy the wonders of Mashpi Lodge and its surroundings than with a group of friends, family, or colleagues. From the moment you start planning your group stay, the anticipation of exploring the lush, green expanse and its myriad inhabitants together sets the stage for a memorable adventure. This guide aims to simplify your preparations, ensuring that every aspect of your trip—from our accommodation options to activities and packing essentials—is seamlessly organized, allowing you to focus on the invaluable experiences that await you and your group.

Mashpi Lodge Rainforest Hotel
Mashpi Lodge Rainforest Hotel

A Little Bit About Mashpi Lodge

Before we start, it’s essential you get a proper sense of what a stay at Mashpi Lodge is like for a group. Nestled within the lush, biodiverse Ecuadorian Choco cloud and rain forest (that’s right, you and your cohort will get to experience not one, but two types of forest!), offers an unparalleled retreat into nature. Situated about 3 hours from Quito, our luxury eco-lodge is a sanctuary for nature enthusiasts and those seeking a unique blend of comfort and adventure. The Lodge is designed to immerse its guests in the surrounding natural beauty of the world that surrounds us, with floor-to-ceiling windows that bring the outside in, offering breathtaking views of the forest and its inhabitants.

Services and amenities at Mashpi Lodge cater to a high level of taste and convenience without compromising our pristine environment’s integrity. You and your group can enjoy gourmet dining with ingredients sourced locally, along with a wellness spa that offers treatments inspired by the natural surroundings and comfortable, contemporary accommodations that echo the Lodge’s commitment to sustainability and connection to nature. Our staff is ready to ensure that your group’s needs are met, from dietary preferences to arranging personalized excursions into the surrounding forest. And speaking of excursions…

Mashpi Lodge View Spa
Mashpi Lodge View Spa

For groups planning a stay here, Mashpi Lodge presents a variety of activities tailored to explore the richness of the forest. Guided nature hikes, birdwatching tours, and visits to the Lodge’s Life Center provide intimate encounters with the forest’s flora and fauna. The Lodge also offers unique experiences, such as the Dragonfly canopy gondola ride (fits up to 4 guests), giving you and your group a bird’s-eye view of the forest. The Sky Bike, meanwhile, is the perfect way to enjoy an adventurous ride through the treetops. These group activities foster a deeper connection with nature and promote team-building and shared experiences among guests.

Accommodation and Activity Booking

Planning a group stay at Mashpi Lodge involves just a couple of steps to ensure that both accommodation and activities align with your group’s preferences and needs. Here’s a concise overview of the booking process:

Step 1: Contacting Mashpi Lodge for Availability

The first step in planning your group stay involves reaching out directly to Mashpi Lodge to inquire about availability for your desired dates. Given the exclusive nature of the Lodge and its limited number of rooms, early contact is crucial, particularly if your group is large. You can contact the Lodge via our website, email, or phone. You’ll be kindly requested to provide details about your group size, the nature of your visit (e.g., leisure, family, corporate retreat, educational, etc.), and any specific requirements or preferences you may have. This initial inquiry will help the Lodge provide you with the best options for your stay, including room types and rates.

Step 2: Organizing Specific Group Activities 

Mashpi Lodge offers a wide array of activities tailored to the interests of its guests, ranging from guided nature hikes and bird watching to canopy gondola rides and waterfall explorations. When planning a group stay, it’s important to discuss and arrange these activities in advance. Our Lodge’s reservation team is more than happy to assist you in curating a schedule that accommodates your group’s size and interests, ensuring that everyone can participate in the experiences that intrigue them the most. This might even include exclusive group activities or private tours to enhance the experience.

Step 3: Confirmation of Bookings and Payments

Once accommodation and activities are selected, Mashpi Lodge will provide a detailed overview of the booking, including costs. Please be sure to review this overview carefully to ensure all aspects of your stay are covered. At this stage, you’ll need to confirm the booking by making a deposit or full payment, depending on our Lodge’s policies and/or demand. Payment methods and terms, including cancellation policies, should be clarified during this process to avoid any surprises. It’s also a good time to communicate any last-minute adjustments or special requests, such as dietary preferences or transportation needs. Once payment is confirmed, you’ll receive a formal confirmation of your booking, summarizing the details of your group’s stay and any necessary pre-arrival information.

By following these steps and maintaining open communication with Mashpi Lodge’s reservations team, you can smoothly navigate the group booking process, ensuring you and your companions enjoy a memorable stay, fully immersed in the beauty and biodiversity of our extraordinary forest.

Group Activity Planning at Mashpi Lodge

At Mashpi Lodge, we offer a wide array of excursions and activities designed to immerse our guests and their respective groups in the lush, magical biodiversity of the area. Consequently, our Lodge offers an extensive assortment of exploration options, ranging from leisurely walks through the forest to learn about its ecosystem, to more adventurous activities like the Dragonfly canopy gondola ride or the thrilling Sky Bike, which provide a unique perspective of the forest from above. Birdwatching is another popular activity, given the forest’s status as a birding paradise with hundreds of species making their home in the area.

Group Stay
Walking Mashpi

Customizing the itinerary to suit the group’s preferences is a key aspect of planning your stay at Mashpi Lodge. But fear not, for our Lodge’s team is highly adept at tailoring activities to align with the interests and physical abilities of your group, ensuring that everyone can participate in and enjoy the experiences. Whether your group is oriented towards photography, nature walks, or learning about the conservation efforts throughout the region, our Lodge is at the ready to organize a schedule that maximizes your time and interests.

 Essential Items to Bring

For a transformative journey into the heart of the Ecuadorian cloud forest at Mashpi Lodge, packing the right essentials is crucial to enhance your experience. Here are some of the essential elements and specific recommendations you’ll want to pack for your stay with us:

  • Waterproof Clothing: The cloud forest is known for its humidity and occasional showers. Pack lightweight, waterproof jackets or ponchos that can easily be carried during excursions. Please note: Mashpi Lodge provides ponchos, too!
  • Hiking Shoes: Durable, water-resistant hiking shoes with good grip are essential for navigating the forest trails and ensuring comfort during your explorations. Please note: Mashpi Lodge provides rubber boots, too!
  • Long Pants and Long-Sleeved Shirts: To protect against insect bites and brushing up against plants/branches, breathable long pants and long-sleeved shirts are recommended.
  • Insect Repellent: A must-have to ward off insects, preferably eco-friendly options to minimize impact on the environment.
  • Sun Protection: Despite the cloud cover, sun protection is necessary. This includes sunglasses, hats, and sunscreen.
    Binoculars: Enhance your birdwatching and wildlife spotting experiences with a good pair of binoculars. Note: Our guides will also have a pair with them.
Night Walk Mashpi
Night Walk Mashpi

You’re Squared Away: Start Planning Your Group Stay at Mashpi Lodge, today!

As you prepare to begin planning your group stay at Mashpi Lodge, remember that the journey you’re about to embark on is more than just a trip—it’s a chance to forge deeper bonds with your companions amidst the breathtaking beauty of the Ecuadorian rain and cloud forest! With careful planning and coordination, your group can look forward to an extraordinary adventure that combines the thrill of discovery with the comforts of luxury eco-tourism. The best part? We’re here to help you plan!

Tourists observing a yellow land iguana in its natural habitat at Finch Bay, Galapagos, included in Mashpi package tours.
Our Premier Ecuador Experience: The Golden Triangle
A Complete Experience that brings you the very best of Ecuador and The Galapagos Islands. With a stint in the Heart of Quito, The Mashpi Reserve, and a stay at The Galapagos Islands most lauded Hotel, Finch Bay.


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